Full-time Office Manager

About Us

We are a dynamic and growing company seeking a highly organized and efficient Office Manager to join our team. As the backbone of our office operations, the ideal candidate will possess excellent administrative skills, strong attention to detail, and the ability to manage multiple tasks simultaneously.

Job Overview

The Office Manager will be responsible for overseeing and coordinating all administrative activities within the office, ensuring smooth day-to-day operations, and supporting various departments to maintain a productive work environment. This role requires a proactive approach, strong communication skills, and the ability to adapt to changing priorities.

Key Responsibilities

• Manage office operations, including maintenance of office equipment, supplies inventory, and vendor relationships
• Oversee and process payroll for all employees, ensuring accuracy and timeliness
• Maintain and update financial records using QuickBooks Pro, including accounts payable and receivable
• Coordinate with HR to manage employee onboarding, offboarding, and maintain personnel files
• Organize and schedule meetings, appointments, and travel arrangements for executives and staff
• Manage office budget and expenses, identifying areas for cost savings and efficiency improvements
• Implement and maintain office policies and procedures to ensure compliance with company standards and regulations
• Act as a liaison between staff, management, and external partners or clients
• Coordinate office events, team-building activities, and company gatherings
• Manage reception area and greet visitors, ensuring a professional and welcoming environment
• Handle confidential information with discretion and maintain a high level of professionalism
• Provide administrative support to various departments as needed
• Manage office communication systems, including phone lines, email, and internal messaging platforms
• Oversee facility management, including maintenance, repairs, and security measures
• Assist with special projects and initiatives as assigned by management

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field
• 2-5 years of experience in office management or a similar administrative role
• Proficiency in payroll processing and management
• Advanced knowledge of QuickBooks Pro and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to multitask and prioritize in a fast-paced environment
• Detail-oriented with a focus on accuracy and efficiency
• Problem-solving skills and the ability to take initiative
• Leadership experience and the ability to train and mentor staff
• Knowledge of office management best practices and procedures

Preferred Skills

• Certification in office management or related field